OUR PRIVACY POLICY

THE HEALTH HUB PRIVACY NOTICE (PRIVACY POLICY)

This is our Privacy Notice. In it you can find all the information you need about how we use your personal data.

PERSONAL INFORMATION WE COLLECT
We may collect and process the following data about you:
We record your name, postal and email addresses, telephone number(s) and contact preferences when you enquire on our website or when you register for one of our classes or bookings. If one of our members makes a booking for you as a guest or recommends you as a friend they may provide us with your name, phone number and email address.

SESSION AND DEVICE DETAILS
We record your name, email address, your device’s MAC address and IP address when you log on to our wireless network.
Payment details
If you pay for goods and services in our clubs by card we record your payment card details.

USAGE AND ATTENDANCE DETAILS

We may capture your image on CCTV when you visit The Health Hub or enter the facility at Chatham Town FC.

CORRESPONDENCE AND INCIDENTS
If you contact us we may keep a record of that correspondence and any comments and responses you submit via surveys and our feedback system.
If you or your child is involved in an incident at one of our clubs, we will record details of the incident.
Your account:
In addition, we may collect and process the following data about you summarised by category:
Contact and identification details
We record your date of birth and gender. If you upload a photo to your account, this will be stored in your profile on our online system. We store your user name and password if you register online with us. If you give us evidence in support of your membership application we will keep it on file.

USAGE AND ATTENDANCE DETAILS
We keep a record of when you swipe in to a class at the Health Hub. We also track your visits to the club so that we can monitor attendance and recognise you for certain attendance milestones. If you are a wellness client of one of our coaches, we may keep a record of your health and fitness goals if you choose to share them with us. 

HOW WE USE YOUR PERSONAL INFORMATION
If you are not a member we use the information that you provide or that we collect in line with this Privacy Policy.
 
CONTACT AND IDENTIFICATION DETAILS
We use your contact details to respond to your enquiry or manage your booking and to let you know about our products and services which may be of interest (including through the use of email, phone and text if you have agreed to receive this information from us electronically).
 
SESSION AND DEVICE DETAILS
We use session and device details to manage access to our network and to make our website easier to use.
 
PAYMENT DETAILS
We use your payment card details to collect payment for goods and services.
 
USAGE AND ATTENDANCE DETAILS
We use CCTV for the prevention and detection of crime and the health and safety of guests and coaches.
 
CORRESEPONDENCE AND INCIDENTS
We use your feedback to improve our facilities and services and to assist us in dealing with any query you may have. We record details of incidents to comply with our obligations under health and safety legislation.
 
CONTACT AND IDENTIFICATION DETAILS
We use your contact details to register your account at the Health Hub, to set up and manage your membership account and to administer our services in accordance with our terms and conditions; to contact you about changes to facilities, fees and offerings; and to let you know about our products and services which may be of interest (including through the use of email and text if you have agreed to receive this information from us electronically).
 
PAYMENT DETAILS
We use your payment details to collect class fees and other payments due from you in line with our terms and conditions.
Usage and attendance details
We use usage and attendance data to administer our booking policy and the terms and conditions on the use of our facilities; to improve your experience of our facilities and to tailor our communications with you.
 
YOUR PERSONAL CIRCUMSTANCES
We use the information you give us to administer our policy on suspension
 
SHARING YOUR INFORMATION WITH OTHERS
We value your privacy and do not sell your information to any third parties under any circumstances.
We may give information about you to the following third parties, who may use it for the same purposes as us and also as set out below:
We share data with our agents, contractors and employees to administer your account and any products and services provided to you now or in the future.
 
We share your card and bank details with our secure payment providers to process card transactions and direct debit payments.
We share contact and identification details with our media agents, search engine providers and social media platforms so that we can tailor our communications to the right audience.
 
HOW LONG WE KEEP YOUR INFORMATION
 
We keep the information that you provide or that we collect only for as long as we need to in line with the reason it was collected. More detail is given below for each category of information.
 
We keep enough information to record your communication preferences indefinitely in order to avoid sending you unwanted information in future.
  
YOUR RIGHTS
You have the right to make a request for a copy of the personal data that we keep about you or to correct the details that we hold about you. We will respond within one month.
If you would like to know what personal information we hold about you, or would like us to correct the details we hold about you, you should write to the address below or email healthhubchatham@gmail.com, enclosing proof of your identity (such as a copy of your passport or driving licence) and asking to see your personal information or asking us to correct the relevant information. You will have to give us enough information so we can identify the personal information you have asked to see or have corrected. We do not have to respond to your request until you have given us the information we need. We will contact you within one month of your request or, where we have asked for further information to identify you, within one month of receiving such information.
You have the right to receive the information in a portable electronic form. If your request is by email from the address that we hold for you we will respond by email to that address.
You have the right to ask us to erase your personal data under certain circumstances.
UPDATING YOUR MARKETING PREFERENCES
We may use your personal information to provide you with marketing information about our products and services such as newsletters, product updates, surveys, company announcements and invites to events that will be of interest to you.
You can opt out of receiving marketing messages at any time by following the unsubscribe links located within any electronic communication from us. You can also contact us by phone or email.
Please note that, even if you opt out of receiving marketing messages, we may still send you service related communications where necessary.
 
YOUR RIGHT TO COMPLAIN
If you are unhappy about how your personal data is being processed you should raise your concern with us first - see “Contacting Us” below. If you are not happy with the way that we deal with your concerns you can contact the Health Hub by phone or email. 
COOKIES
When you visit one of our websites or mobile applications, we may send you a cookie. A cookie is a small file that can be placed on your computer's hard disk or mobile device for record keeping purposes and we may use them to do a number of things:
 
- Cookies help us to recognise you when you next visit one of our websites and note the advertisements displayed to you. This allows us to tailor the advertisements we provide to your preferences. We may use the services of third party ad servers for this purpose.
- Cookies may be used to compile anonymous statistics related to the take up or use of services, or to patterns of browsing. A third party collects such data on our behalf to measure web site performance. Information collected is aggregated for reporting purposes. No personally identifiable information is collected by this service. The use of this service assists us in measuring and improving the structure and ease of use of our web sites.
If you do not wish to use cookies, you may de-activate cookies in your web-browser or reject the creation of cookies. You may wish to seek technical assistance from your browser provider if you do not know how to do this.
 
CHANGES TO THIS PRIVACY POLICY
We may update this Privacy Policy at any time. Any such changes will be posted on our website. If you continue to use our services after we have changed this Privacy Policy, the updated version will apply.
 
SECURITY AND LIABILITY
In order to comply with our obligations under Data Protection law, we will protect your personal data from unauthorised access, misuse, alteration or loss. 
Nothing in this policy in any way excludes or limits our liability for negligence causing death or personal injury or for fraudulent misrepresentation.
Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of any data transmitted to our site; any transmission will be at your own risk.
We are not responsible or liable to you for any loss or damage you may suffer or incur in connection with your use of our online services which is caused by any event beyond our reasonable control including the electronic transmission of information, content, material and data over the internet and the interception and decryption of it by others.
We are not responsible to you for any losses or damage you may suffer caused by any distributed denial-of-service attack, or any viruses, trojans, worms, logic bombs or other material which is malicious or technologically harmful and which may infect, contaminate or damage your computer equipment or computer programs, or cause damage to software or damage to or loss of data unless caused by our negligence. You should ensure that you use appropriate virus checking software and firewalls. 
Whilst we have taken reasonable steps to ensure the accuracy, currency, correctness and completeness of the information contained on our website, we do not check, review, monitor, verify or endorse any information, content, material or data collected from or provided by third parties which is displayed on or is otherwise available from our website or any third party websites or services which you can access from our site. We are not responsible to you for any loss, damage or injury you may suffer or incur in connection with such information, content, material or data. It is your responsibility to check that such information, content, material or data is accurate, current, correct and complete.
If your personal data is accessed by an unauthorised third party, we will not be responsible for any direct or indirect damage caused as a result of such unauthorised access.
Where we have given you a password which enables you to access certain parts of our site, you are responsible for keeping this password confidential. We ask you not to share your password with anyone.
Whilst we take all reasonable steps to ensure that our website continues to be available there may be times when it is not available. This may be for reasons relating to the maintenance of, or alterations to, the website or for reasons beyond our control. We are not responsible to you if the website is unavailable.
 
CONTACTING US
All questions, comments and requests regarding this privacy policy should be addressed healthhubchatham@gmail.com
Or by writing to:  The Health Hub, Chatham Town FC, Bourneville Road, Chatham ME46LR